Employee & Applicant Privacy Notice

Effective Date: January 2024

1. Introduction

Environmental Resource Recovery Inc. dba Valley Services/Valley Recycling (“Company,” “we,” “us,” or “our”) is committed to protecting the personal information of our employees and job applicants. This Privacy Notice explains how we collect, use, disclose, and protect your personal information in compliance with California law, including the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA).

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This Notice applies to job applicants, current employees, former employees, and contractors.

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2. Categories of Personal Information We Collect

We may collect and process the following categories of personal information for business and operational purposes:

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A. Identifiers

  • Full name, date of birth, Social Security number (SSN), driver’s license, or other government-issued ID.

  • Contact information (address, phone number, email).

B. Professional & Employment-Related Information

  • Job title, employment history, salary details, benefits enrollment, work schedules, and performance records.

  • Emergency contact information.

C. Payroll & Benefits Information

  • Bank account details for payroll.

  • Tax forms (W-4, I-9), insurance, and retirement plan details.

D. Geolocation & Device Data (For employees using company devices only)

  • Company Phones: Real-time and historical geolocation data.

  • Company Laptops/Tablets: Location based on IP address.

E. Call, Video, and Access Recordings

  • Phone Call Recordings: Calls made or received on company office phones may be recorded for training, quality control, or compliance purposes.

  • Security Cameras: Video surveillance at our facilities for safety and security.

  • Badge Access Data: Records of building access for security monitoring.

F. System & Network Activity Data

  • Work Email & Software Usage: Metadata, login timestamps, and email logs for IT security purposes.

  • Internet & System Logs: Websites visited, applications used, and login history on company devices.

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3. How We Use Your Information

  • We collect and use personal information strictly for operational, security, legal, and business purposes, including:

  • Recruitment & Hiring: Processing job applications, verifying credentials, conducting background checks.

  • Employment Administration: Managing payroll, benefits, time tracking, and work schedules.

  • Workplace Security:

  • Tracking geolocation on company phones for operational and security purposes.

  • Recording access logs from badge readers to monitor facility security.

  • Capturing video surveillance footage at our facilities for security and compliance.

  • Monitoring office phone calls for quality assurance and legal compliance.

  • IT & Network Security:

  • Preventing fraud, data breaches, and unauthorized access.

  • Monitoring email and internet activity on company devices to protect against cyber threats.

  • Legal & Regulatory Compliance:

  • Complying with state and federal employment laws.

  • Responding to legal requests (e.g., subpoenas, audits).

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4. Data Storage & Security

  • Your personal information is securely stored in:

  • ADP (HR & Payroll System) – for employee records and payroll.

  • Internal Secure File Storage – for HR-related documents.

  • Company IT Systems – for emails, security logs, and call recordings.

  • Secure Facilities & Servers – for geolocation, security cameras, and badge access data.

  • We use access controls, encryption, and security policies to prevent unauthorized access.

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5. Who We Share Your Information With

We do not sell or share your personal information for marketing purposes. However, we may share it when necessary with:

  • Payroll & Benefits Providers (e.g., ADP, insurance companies, retirement plan administrators).

  • Security & IT Service Providers (e.g., cloud storage, cybersecurity monitoring).

  • Regulatory & Legal Authorities (as required for legal compliance).

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6. Your Privacy Rights (California Employees & Applicants)

Under California law, you have the right to:

  1. Request Access – Obtain a copy of the personal information we have about you.

  2. Request Correction – Correct any inaccurate or outdated information.

  3. Request Deletion – Ask for deletion of certain personal data, subject to legal and operational requirements.

  4. Limit Use of Sensitive Information – Restrict the processing of certain sensitive data, where applicable.

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How to Exercise Your Rights

To submit a privacy request, contact:
📧 hr@valleyservices.biz | 📞 (408) 297-5404

We will respond within 45 days, as required by law.

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7. Data Retention

  • Job applicants: Personal information is retained for 4 years after the hiring process.

  • Employees: Personal information is retained for the duration of employment and as required by law for tax, compliance, and benefits administration.

  • Call recordings, security footage, and badge access logs are retained for 2 years, based on security and compliance needs, unless required for an ongoing investigation.

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8. Updates to This Notice

We may update this notice periodically. Employees will be notified via company email if changes occur.

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9. Contact Information

For questions about this notice or your privacy rights, please contact:

📍 Valley Services HR Department
📧 hr@valleyservices.biz
📞 (408) 297-5404